Executive Office Manager

An exciting opportunity has arisen to join an expanding and ambitious Department during the next phase of its development. The position of Executive Office Manager is a new post and has been created to assist the Department in providing excellent administrative support to its academic and administrative leadership.
The role of Executive Office Manager offers the opportunity for involvement at the heart of the Department in a busy, challenging and fast-moving environment. You will head the newly structured administrative assistant team, and will be responsible for line management of seven staff, including team building and training and development. Effective co-ordination of the team is essential to ensure both core activities and additional projects are assigned to support the smooth running of departmental activities.
This challenging and responsible role requires high level administrative and secretarial skills combined with a professional, proactive and flexible approach to work. You will have a “can do” attitude combined with the experience, skills and attributes to handle a wide range of confidential information with discretion, tact and diplomacy and to be comfortable with change and shifting priorities.
You will have a clear understanding of both the organisational and governance structure of the Department and University. This position requires a keen awareness of organisational realities and the interpersonal skills to relate to and communicate with all levels within the University, external agencies and constituencies (deans, faculty, students, staff, alumni, community-based organisations etc).
As the most senior post within the administrative assistant team, the Executive Office Manager will be a role model for other administrative staff of the Department in leading by example. You will be required to have demonstrable experience as a Senior Executive Officer/Manager or a similar post at a senior level with proven ability to develop good working relationships with a wide range of internal and external stakeholders and staff. Demonstrable evidence of managing a team including their performance and development, is an essential requirement of the role. Experience of working in a University research or clinical department or hospital setting would be advantageous.
Applicants will be required to upload a full curriculum vitae and a supporting statement as part of the online application.
The closing date for applications is 12.00 noon on 25 September 2017.
Please note that the University of Oxford's retirement policy is changing. With effect from October 1 2017, all employees at Grade 8 and above will have a retirement age of 68, and all employees at Grades 6 and 7 will no longer have a set retirement age. Further details are available at: www.ox.ac.uk/about/jobs/preemploymentscreening.
This role will not attract sufficient points to obtain a sponsored Tier 2 visa under the points based immigration system. However, applications are welcome from candidates who don’t currently have the right to work in the UK, but who would be eligible to obtain a visa via another route.

Closing Date: 
Monday, September 25, 2017 - 12:00
Organisation: 
Department of Oncology
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